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KENNWORTH PARK GIRLS SOFTBALL
NORTH COBB RECREATION ASSOCIATION
BY-LAWS
EFFECTIVE DATE: JULY 16, 2006
ARTICLE I ORGANIZATION
SECTION I - NAME
1) The non-profit organization existing under these bylaws is to be known as North Cobb
Recreation Association, Cobb County, Georgia, herein also referred to as Kennworth
Park Girls Softball.
2) The principal address of Kennworth Park Girls Softball shall be: NCRA, PMB 166,
3330 Cobb Parkway, Suite 17, Acworth, GA 30101.
3) The physical address of Kennworth Park Girls Softball is: Kennworth Park Girls
Softball, 4100 Highway 293 NE, Main Street, Acworth, GA 30101
SECTION II - PURPOSE
1) The objectives of Kennworth Park Girls Softball shall be to act in cooperation with the
Cobb County Parks and Recreation Department in presenting to the community a
wholesome youth softball program. The objectives will be achieved by providing
supervised competitive athletic programs, subject to the rules and regulations
established by Kennworth Park Girls Softball.
2) Kennworth Park Girls Softball will execute youth programs in accordance with the
prescribed Cobb County Park use policy manual. Kennworth Park Girls Softball will
sign a contract related to the use of the county facility each season. The counties
usage requirement may supersede policies set forth in the Kennworth Park Girls
Softball Bylaws, Kennworth Park Girls Softball League Rule Book and the sanctioning
league rules.
SECTION III - SANCTIONING
1) Kennworth Park Girls Softball is sanctioned by Amateur Softball Association (ASA),
Washington, Pa. for regular and post season play.
2) If a change of sanctioning of any league is requested, it must be proposed to the
General membership at the annual meeting, and shall be ratified by the membership.
This sanctioning shall apply to the regular season rules for the league in the following
playing year.
3) Sanctioning of any league may be expanded by the Board of Directors including
duplicate sanctioning, when done for insurance, tournament entry, or other reasons not
affecting Kennworth Park Girls Softball league structure and rules during the regular
season.
ARTICLE II- GOVERNMENT
SECTION I - POLICY
1) All matters concerning interpretation of the bylaws, and matters of finance of
Kennworth Park Girls Softball shall be decided by a vote of the Board of Directors, and
no motion shall be carried without a favorable vote from a majority of 50% + 1 of the
Board members at a duly constituted meeting.
2) The Kennworth Park Girls Softball Board may remove any member of the Board who
misses excessive announced meetings without providing an acceptable excuse.
SECTION II – BYLAWS
1) The By-laws of Kennworth Park Girls Softball may be exclusively amended by a
majority vote of the General Membership in attendance at a duly announced meeting,
providing the following conditions have been met:
a. Notice of the proposed amendment(s)is given to the President or the Secretary
of the Association, thereby constituting notice to the Board of Directors at least
one (1) week prior to the meeting at which the intended vote is to be taken.
b. Said notice shall contain the existing article to be modified, the proposed
modification to be addressed at the meeting at which the vote is to be taken
2) The Board of Directors shall indicate to the membership at said meeting whether or not they
approve or disapprove said amendment.
3) The decision of the membership shall be considered final but not to the extent that
another amendment could not be submitted for the purpose of appealing a prior
amendment.
4) The membership shall be given adequate notice of any meeting that has as its purpose
the revision or amending of the By-laws.
SECTION III - QUORUM
1) A quorum of Board Members shall consist of a majority of 50% + 1 of the Board
members at a duly constituted meeting.
SECTION IV - BUDGET COMMITTEE
1) The Budget Committee shall meet and produce a written budget for consideration by all
of the Board of Directors, before October 1 of the fiscal year being considered.
2) Wherever possible in the budget, line items should specify the details of the
expenditure.
3) The Budget Committee shall be made up of the following Board Members: President,
Vice President, Treasurer, Secretary, League Coordinator, Field Manager and
Concessions Coordinator.
SECTION V - OTHER COMMITTEES
1) The President may establish other committees. The President must define the mission
of the committee and the duration of its existence.
2) The President may name or approve members of the committee, subject to the
approval of the Executive Board.
SECTION VI- FISCAL YEAR
1) The Kennworth Park Girls Softball fiscal year shall be August 1 through July 31.
SECTION VII - SUPERVISION
1) The management and supervision of the organization is entrusted to the duly elected
officers functioning in the form of a Board of Directors. All Board members serve on
behalf of the membership.
SECTION VIII- TERM OF OFFICE
1) The term of office for all Board members shall be one (1) year beginning August 1 and
ending on July 31 to coincide with the fiscal year.
SECTION IX -BOARD OF DIRECTORS
1) The Board of Directors shall be comprised of (7) elected officers and up to fifteen (15)
volunteers.
2) Officers are to be elected to the Board of Directors during the month of May each year.
3) The (7) elected officer positions shall comprise the Executive Board: President, Vice
President, Secretary, Treasurer, League Coordinator, Field Manager and Concession
Coordinator.
4) Up to fifteen (15) volunteers will be selected to the Board by the Executive Board.
These positions may include:
a. Draft and Skill Coordinator
b. Scheduler
c. Sponsorship / Public Relations
d. Website Coordinator
e. Player Representatives
5) If a vacancy occurs during term of office, the Board shall nominate and appoint
replacement candidates for Board of Directors approval within a 30-day period.
6) If a vacancy occurs in an elected office, the Board shall nominate and appoint someone
to fill the vacancy until ratified by the General Membership.
ARTICLE III DUTIES OF OFFICERS
SECTION I - RESPONSIBILITIES PERTAINING TO ALL BOARD MEMBERS
1) The Board members shall attend all Board meetings, or if unable to attend, notify the
Secretary prior to the meeting.
2) Board members shall be responsible for providing and arranging for a competent
individual to assume their responsibilities in the event they will not be available to do so
and upcoming events deem it necessary. They shall notify the Secretary and other
affected individuals accordingly.
3) All duties not specifically set forth in the bylaws shall be assigned to an appropriate
Board member by the President.
4) All Board members shall assist with the Park Sponsored Tournaments
SECTION II - PRESIDENT
1) Shall provide Leadership for Kennworth Park Girls Softball.
2) Shall preside at all meetings of Kennworth Park Girls Softball.
3) Shall act as an ex officio member of all committees.
4) Shall vote only to create or break a tie.
5) Shall sign all contracts of Kennworth Park Girls Softball with the exception of those
contracts reserved for the Treasurer.
6) Shall be authorized to countersign checks.
7) Shall not override the duties of other officers and Board members, unless lack of action
would place Kennworth Park Girls Softball in jeopardy.
8) Shall be authorized to suspend or warn any member, including officers, Board
members, managers, and coaches until review by the Board of Directors at a called
meeting within seven (7) days of suspension or warning and to bar the suspended
person attendance at league fields or activities.
9) Shall be responsible for notifying the Board of Directors in the event he/she will not be
available to perform the duties of the office.
10) Shall secure field use contracts (for all game and practice fields) with the appropriate
Cobb County Departments.
11) Shall be responsible for all communication to: ASA, Cobb County Parks and Recreation
Department, and other sanctioning organizations.
SECTION II - VICE PRESIDENT
1) Shall be responsible for assuming the duties and office of the President if the President
is unable to complete his/her term.
2) Shall be responsible for making recommendations concerning the upkeep and safety issues which arise in the park.
3) Shall be responsible for the season game schedules for all leagues.
4) Shall function as the In-Park Tournament Director.
5) Shall be responsible for updating messages on the Kennworth Park Girls Softball Web
Site.
6) Shall maintain the Kennworth Park Girls Softball Policy and Procedure Manual which
shall contain current copies of the: Kennworth Park Girls Softball Bylaws, Kennworth
Park Girls Softball League Rule Book, Representatives Handbook, Manager &
Tournament Forms, Managers Softball Skills and Fundamentals book.
7) Shall in conjunction with the Player representatives shall issue each year a
supplemental set of rules for the conduct of the League. These rules shall not conflict
with the Rule books of the Sanctioning Organization. Changes for each season shall be
approved by the Board before any League shall draft players.
8) Shall act as liaison to the sanctioning bodies in interpretation of rules and related
matters.
9) Shall act as Kennworth Park Girls Softball liaison to the umpire association(s) with
which the park contracts.
10) Shall act as parliamentarian for Kennworth Park Girls Softball.
11) Shall be responsible for the organization and the administration of an annual coaches
clinic.
12) Shall report to the President.
SECTION IV - SECRETARY
1) The Secretary shall have charge of and keep a full and complete record of all
proceedings of all meetings, render documented reports and minutes when called upon
at a meeting, and under direction of the President, handle all correspondence of
Kennworth Park Girls Softball. Minutes shall be maintained for a five (5) year period
and handed over annually to the succeeding Secretary.
2) The Secretary shall be responsible for organizing registration and maintaining all
information regarding general membership and waiting lists.
3) The Secretary shall be responsible for maintaining the Kennworth Park Girls Softball
computer system.
4) The Secretary shall be responsible for the: Team Parent Director and the Sponsorship /
Public Relations Director.
5) The Secretary shall report to the President.
SECTION V - TREASURER
1) The Treasurer shall have full charge of all finances and shall see that all moneys are
safely deposited in a local bank(s).
2) The Treasurer shall report in writing at each regular Board meeting and every general
membership meeting the conditions of the finances, with such recommendations as
he/she shall deem appropriate.
3) The Treasurer shall see that all checks are, signed or countersigned by the Treasurer
or President disbursing moneys on behalf of Kennworth Park Girls Softball.
4) The Treasurer shall function as primary business manager for Kennworth Park Girls
Softball. The Treasurer shall approve all contracts with vendors and shall serve as
contract manager on all functions related to the completion and payment of services
rendered by outside vendors.
5) All expenditures over $100.00 must be communicated to the Treasurer, and/or
approved by the Board.
6) The Treasurer shall maintain financial records for a five (5) year period and shall hand
them over annually to the succeeding Treasurer.
7) The Treasurer at the end of each fiscal year shall submit the financial records to an
audit committee appointed by the President. A written report from the committee shallbe submitted to the Board not later than September 30 following said fiscal year.
8) The Treasurer shall be responsible for organizing a committee of appropriate Board
members to develop annual registration fees and present them for Board approval.
9) The Treasurer shall be responsible for the: Sponsorship Director & Concession Stand
Finances.
10) The Treasurer shall obtain regular monthly reports from the Concessions Coordinator
and audit their books.
11) Shall be responsible for obtaining the Kennworth Park Girls Softball General Liability
Insurance Policy and handling any issues/claims related to said policy.
12) The Treasurer shall report to the President.
SECTION VII – LEAGUE COORDINATOR
1) Shall be responsible for conducting the annual skill test for players in each league
which uses a draft. The League Coordinator must include at least one (1) make-up day
for skill test.
2) Shall act as presiding officer for the annual draft. The draft shall be treated as a
confidential matter between the team managers and the Board of Directors.
3) Shall have the authority to suspend any manager or coach whose conduct he deems is
detrimental to the program. This suspension shall last until the Board can review the
suspension, but not over seven (7) days.
4) Shall distribute Official ASA and Kennworth Park Girls Softball Rule Books to all
coaches.
5) Shall be responsible for reporting safety issues and necessary field improvements to
the Field Manager and shall be responsible for working with the Field Manager to
resolve said issues.
6) Shall be responsible for all negotiations between and communications with league
managers, players, and players’ parents.
7) Shall be responsible for obtaining quotations from competent suppliers for all uniforms
and equipment, then presenting the recommendation for purchases to the Board of
Directors for their approval. Whenever possible all quotations should be in writing from
the supplier.
8) Shall purchase such equipment as is approved by the Sanctioning Organizations or
which meet their criteria for safety.
9) Shall purchase the equipment in a timely manner, and with the Player Representatives
shall help distribute equipment to the teams.
10) Shall make recommendations in matters of safety, including equipment, league rules,
and other matters.
11) Shall maintain an inventory of supplies and arrange a method for distribution of
replacement equipment during the season.
12) Shall with the assistance of the Player representatives collect all Kennworth Park Girls
Softball equipment at the conclusion of the season. A complete inventory of such
equipment and its condition shall be presented to the Board at the last regular meeting
of each fiscal year. A list of all managers who have not turned in equipment shall be
presented in writing to the Board.
13) Shall report to the President.
SECTION VIII - CONCESSIONS COORDINATOR
1) It is the responsibility of the Concessions Coordinator to schedule the parents of the
teams to assist in the duties performed in the concession stand.
2) It is the responsibility of the Concessions Coordinator the devise and enforce the
appropriate duties of all persons who engage in the operations of the concessions
stand. These include but not limited to sanitation, schedules, proper cooking
techniques. etc.
3) It is the responsibility of the Concessions Coordinator to keep an inventory of all items
needed to operate the concessions stand.
SECTION XI - FIELD MANAGER
1) Shall be the liaison with all county and contracted maintenance personnel.
2) Shall be responsible for consistently inspecting the quality and playing condition of all
fields and batting cages throughout the season.
3) Shall inventory and maintain the equipment areas with adequate tools for use on the
fields.
4) Shall insure the PA systems and scoreboards operate properly.
5) Shall make recommendations in matters of safety including field layout, fencing, batting
cages and other related matters.
6) Shall assist the Player Representatives in organizing field workdays and be available
during said workdays to insure that all necessary field improvements are completed.
7) Shall report to the President.
SECTION XII – PUBLIC RELATIONS / SPONSORSHIP DIRECTOR
1) Shall schedule teams for pictures and notify the team Parents accordingly.
2) Shall handle distribution of team pictures to the team Parents.
3) Shall report to the Secretary.
4) Shall be responsible for the composition and distribution to the general membership of
the spring and fall newsletter and registration application.
5) Shall be responsible for promoting Kennworth Park Girls Softball to the local news
media.
6) The Public Relations/Sponsorship Director shall be responsible for coordinating all
promotional activities related to the park and general membership. (i.e. opening day
ceremonies, parades, banquets and celebrity appearances).
7) Shall coordinate and administer the Kennworth Park Girls Softball Merchandising
Program.
8) Shall be responsible for organizing, implementing, and controlling all sponsorship and
fundraising campaigns.
9) Shall receive Board approval prior to implementing any fundraising activities.
SECTION XVIII - SCHEDULER
1) The Scheduling Coordinator is responsible for scheduling all game times, all practice
times and which fields they are to be conducted on.
2) The Scheduling Coordinator is responsible for the schedule of all Board Members time
to be the Board representative at all functions at Kennworth Park.
3) The scheduling Coordinator shall report to the Vice President.
ARTICLE IV MEETINGS AND ELECTIONS
SECTION I - GENERAL MEMBERSHIP MEETING
1) Any called, scheduled or annual meeting of the general membership of Kennworth Park
Girls Softball, the latter being a mandatory meeting, shall be held with notice to be
prominently posted at the league fields no less than two (2) weeks prior to the meeting.
Such notice shall clearly state that all members in good standing are invited.
2) All meetings will be conducted according to Robert’s Rules of Order.
3) The President shall make an annual report to the membership at the annual meeting,
giving financial status, summary of his administration and suggested plans for the
coming year.
SECTION II - BOARD OF DIRECTORS MEETINGS
1) The Board of Directors shall hold a duly constituted meeting monthly which will be conducted according to Robert’s Rules of Order.
2) The monthly Board of Directors meeting shall be open to the general membership and
are usually scheduled for the first Wednesday evening of every month.
SECTION III - CALLED MEETINGS
1) A called meeting of the Board of Directors or of the full membership may be held at the
discretion of the President and will be conducted according to Robert’s Rules of Order.
2) The President shall order a called Board meeting within seven days upon receipt of
written petitions from five (5) members of the Board of Directors, and a General
Membership Meeting upon receipt of a written petition from forty (40) members of the
general membership. Petition for such a meeting shall state the reason for such
request. The meetings shall be scheduled at a normal time and place within a period of
thirty (30) days of receipt of such petition.
3) Any officer may be removed by a two thirds (2/3) vote of the general membership at a
general membership meeting called by petition. The vacant office will be filled by
special election at the same meeting if qualified candidates have been reviewed by the
Board.
SECTION IV - NOMINATING COMMITTEE
1) The nominating committee shall be chaired by the past President. If the past
president(s) is unable to serve, the president will appoint a Nominating Committee
Chairman.
2) It will be the Nominating Committee Chairman’s responsibility to obtain a committee
consisting of not less than three (3) members to search for officers for the upcoming
year.
3) A list of all offices and associated job descriptions along with sign up spaces for the
candidates for those positions, shall be posted at all concession stands in the park at
least two (2) weeks before the scheduled election.
SECTION V - NOMINATING/VOTING PROCEDURES
1) The nominating committee shall select, but not limit the candidates for office as
specified in Section IV,
2) Consent of the nominee is mandatory before placing his/her name on the ballot.
3) A ballot of candidates shall be published and distributed to the general membership
during the annual election. This ballot shall allow space for insertion of names of writein
candidates.
4) Voting to elect officers will be conducted at Kennworth Park on at least two Saturdays
in May.
5) Each family will be allowed one (1) vote per child registered in good standing at
Kennworth Park.
6) Voting will close one (1) hour after the start of the last scheduled game on that
Saturday.
7) Ballots will be counted by the nominating committee and verified by the Secretary.
8) A majority vote (50% +1) is required to be elected to a position through the annual
election.
9) Any office not filled through the annual election shall remain open until the Board of
Directors selects a volunteer to fill the office. A majority vote of the Board shall be
required to approve a new officer. A volunteer for office shall notify the Secretary or the
President of his/her desire to serve on the Board.
ARTICLE V FINANCE
SECTION I - GENERAL REVENUES AND EXPENSES
1) The revenue of this organization shall be derived from registration fees, sponsorship
fees, concessions and fund raising activities.
2) The registration fee for each season will be based on the league age group, expenses
expected to be incurred using the budget as a resource. Fee must be listed on the
registration form.
3) The control of such revenue and income shall be determined by the Board of Directors
or as stated in the by-laws. The Treasurer of Kennworth Park Girls Softball shall have
an audit done at the conclusion of the fiscal year and submit the results to the Board.
4) All revenue and moneys shall be deposited in the Kennworth Park Girls Softball
accounts and distributed equally throughout all leagues in the park. Board approval is
required prior to the expenditure of all funds.
SECTION II - SELECT TEAM FINANCES
1) All players on select teams will be required to pay a non-reimbursable registration fee
to Kennworth Park consistent with fees required for in park teams. At no time should
the registration fees be reduced or offset in any manner. This fee will be established
prior to each season by the Board of Directors. Select teams will be responsible for all
expenses beyond those covered by the Kennworth Park registration fees.
2) Each select team must have a Business Manager / Treasurer responsible for the
detailed accounting, reporting and recordkeeping of all team revenues and expenses.
3) At least once during each season, and at the conclusion of each season, the Treasurer,
Kennworth Park Girls Softball will review with the Select Team Committee the income
and expenditures of each select team to insure that guidelines are being followed and
applied consistently for all select teams. The Treasurer will report to the Board and
include a summary of the previous season’s select team expenses in the report to the
general membership.
4) Any misrepresentation or misuse of any team money could result in the responsible
managers/coaches being expelled from Kennworth Park Girls Softball Association.
ARTICLE VI- MEMBERSHIP
SECTION I - PARENTS
1) Parents or Guardians of any Child meeting the requirements as to age and residence
as set forth in the rules and regulations of Kennworth Park Girls Softball may become
voting members of Kennworth Park Girls Softball by paying the established registration
fee as determined by the Board of Directors. Hardship cases may be approved by a
group consisting of the Executive Board.
2) The Board may extend membership and team management responsibilities to other
interested adults of good character even though they do not have children of their own
participating.
SECTION II - SUSPENSION
1) The Board of Directors, by a majority vote of 50% + 1 of members present at a duly
constituted meeting, shall have the authority to warn suspend, or expel any adult
member whose conduct is detrimental to the best interests of Kennworth Park Girls
Softball.
2) The use of profanity, narcotics, alcoholic beverages, or fighting on league premises
shall be sufficient grounds for automatic expulsion from Kennworth Park Girls Softball.
3) Any Board member, upon evidence of misconduct of any player shall notify the team
manager of which the player is a member, and the parent(s) or guardian(s) of the player within twenty-four (24) hours. Said manager shall appear in an advisory capacity
with the player and his parent(s) before the Board of Directors who shall have full
authority to suspend or revoke such players right to future participation and his/her
registration fee shall be forfeited.
ARTICLE VII- GRIEVANCES
SECTION I - PLAYER PARTICIPATION
1) In the event that a parent feels that his/her child is not being treated fairly,
a. The first step shall be to contact the Player Representative and discuss the
problem. An alternate step would be to ask for a conference with the
manager/coaches of the team and the Player Representative. Such a request
should be made to the Player Representative, whose job is to set up such a
meeting and act as arbitrator. The direct approach to the manager or coaches
during practice sessions and/or competitive events shall not be acceptable. The
loss of a parent’s temper or that of a manager or coach, whether resulting in
bodily injury or not while on the practice field or playing field during competitive
events so as to be witnessed by the players and/or other children, constitutes
grounds for immediate expulsion from the current event and permanently from
membership in Kennworth Park Girls Softball.
b. In the event that the parent is not satisfied by the discussions of a problem with
the manager and coaches, the next step will be to file formal charges, in writing
with the Board of Directors. The President shall be the receiver of such charges
and shall call a Board meeting, to act as a grievance committee, or he shall
appoint a grievance committee and chairman for such meeting. The meeting
shall be called promptly following receipt of such charges. In the event the
President is a party to a grievance, the longest serving League Coordinator shall
act in the same manner as stated above.
SECTION II - OTHER GRIEVANCES
1) Grievances concerning other Kennworth Park Girls Softball activities shall first be
directed to an impartial Board Member. The Board Member shall act as arbitrator and
shall call a meeting of the involved parties to seek a solution, thereby accomplishing
step one.
2) Step two shall be the filing of formal charges with the Board of Directors as stated
previously in this article.
ARTICLE VIII- GENERAL RULES AND REGULATIONS
SECTION I - LEAGUES
1) NCRA shall support in park leagues in accordance with ASA.
2) Players shall be placed in the appropriate league based on age as of January 1 of the
current year. However, fall the Fall season, players should play in a league based on
their age as of January 1 of the following year.
3) ASA rules as to league age must be adhered to without exception
4) Kennworth Park Girls Softball will conduct Spring and Fall season for all leagues based
on interest and field availability.
5) All leagues shall be governed by the Board of Directors of Kennworth Park Girls
Softball and the current By-laws.
6) Kennworth Park Girls Softball will support inter-park league play teams and select
teams.
SECTION II - INSURANCE
1) All players are required to be covered by a health/medical policy.
2) Kennworth Park Girls Softball shall make insurance coverage available to each
participant.
3) Kennworth Park Girls Softball, its officials and/or members are not responsible beyond
the limits of the insurance provided.
4) Kennworth Park Girls Softball will acquire standard general liability insurance for its
members and Board of Directors. This general liability insurance policy only covers
Kennworth Park Girls Softball members when they are participating in Kennworth Park
Girls Softball sponsored activities on contracted practice and game fields.
SECTION III - MISCONDUCT
1) The Board may remove any manager or coach for inefficiency or conduct detrimental to
Kennworth Park Girls Softball standards and activities. A majority vote of 50% + 1 of
the Board members present at such meeting being necessary to effect such removal.
The affected person shall be notified of such a meeting.
2) If any manager, coach, or league official comes to the ballpark under the influence of
alcohol or narcotics, he will be relieved of his duties on the first offense.
3) Any parent, spectator, or player shouting derogatory remarks at any player, team or
umpires will be warned once, and then asked to leave the premises, Continued
violation of this by-law, as determined by the Board of Directors, will result in action
being taken under paragraph one (1) of this section.
1) After being duly warned by the League Coordinator, any player may be expelled from
team membership before or during league play when the team manager and the league
coordinator deem his conduct unacceptable. The player will be notified and given an
opportunity to appeal any decision to the Board, a majority of 50% + 1 of elected Board
members present at the meeting being necessary to effect such removal after an
appeal.
2) A member of the Board of Directors may be removed from the Board for misconduct or
non-performance of duties upon a two thirds (2/3) majority vote of a duly constituted
meeting of the Board. The Board member shall have an opportunity to present a
defense at the Board meeting at which the removal vote is to be taken.
SECTION IV - PROTEST COMMITTEE
1) The Vice President will be in charge of all protest committees. Other members of the
committee shall be two (2) non-impacted managers from the affected league, and the
League Coordinator. Board members may be selected by the committee Chairman to
replace a member unable to serve.
2) In Park tournaments shall have a protest committee chaired by the Vice President and
including two (2) impartial managers or Board members and the game umpires.
3) Any manager protesting a regular season game shall be required to file a $25.00
protest fee and a written explanation of the play (situation) in question. This fee will be
returned only at the discretion of the Protest committee, or if the protest is upheld. The
written protest and protest fee must be filed within twenty four (24) hours of the said
event.
4) No member of a protest committee shall vote if he has a son/daughter involved in the
game.
SECTION V – REGISTRATION FEES
1) Registration fees for all leagues will be approved by the Board of Directors each
season prior to registration.
2) Registration notices may be mailed to each player at the address as it appears on the
roster.
3) There will be a fee for all returned checks. The Treasurer will determine the fee
annually.
4) Select Team registration is due prior to the draft for recreational leagues.
5) Refund policy:
In order to be eligible for a refund, the member must submit a written request for said
refund of registration fees to: NCRA, PMB 166, 3330 Cobb Parkway, Suite 17,
Acworth, GA 30101. All refunds are subject to have expenses already incurred (i.e.
uniform purchase, insurance, etc.) subtracted from the refunded amount. Refunds will
not be made after uniforms have been issued or after opening day without approval of
the Executive Board. Exceptions may be made for instances where Kennworth Park
Girls Softball is unable to provide players an adequate schedule of games, or in case of
season ending injuries. The Board will determine subsequent refunds.
SECTION VI - LATE REGISTERING PLAYERS
1) Players who register after the league is full or the deadline shall be placed on a waiting
list until an opening occurs. The waiting list is to be maintained from season to season
by the Secretary.
2) A player may be allowed to join a team, when that team is below maximum strength
due to removal or resignation. This player shall be drawn from a blind draw before the
league cutoff date.
3) Any player resigning, quitting, or dismissed for disciplinary reasons or misconduct from
his team after being assigned or drafted to that team is ineligible to participate on any
Kennworth Park Girls Softball team for the remainder of that year.
SECTION VII – REGULAR GAMES
1) Before the start of any game(s), the responsibility for canceling games because of field
conditions shall rest first with the Field Manager. In his/her absence, responsibility to
cancel games shall be as follows: Vice President, any other elected Board member.
2) Kennworth Park Girls Softball League Rule Book shall provide specific requirements for
minimum player participation for all leagues and penalties for violations of such
requirements.
SECTION II - UMPIRES
1) All league games shall be officiated by official umpires.
2) The Board is responsible for contracting with a certified umpires association.
3) Any change from the contracted umpires association would require Board approval.
SECTION IX - PLAYING RULES
1) Each league shall be conducted in strict accordance with the rules of the Sanctioning
Organization
2) Unless contrary to the Kennworth Park Girls Softball Bylaws and in-park rules, all play
will be governed by the ASA Rule Book .
3) Each manager shall be furnished with copies of the Sanctioning Organization rule
book. Copies of each book shall be kept available for reference use at the Park.
4) Any differences in rules shall be published and distributed prior to the first game.
ARTICLE IX TEAM MANAGERS
SECTION I - FILLING POSITIONS
1) An effort to solicit applications shall be made through registration forms, and other
means of contact, to enable all interested candidates to apply for positions as manager
of a team.
2) The Vice President shall contact all interested parties and shall then present to the
Board a complete list of candidates. With input from the Board, the Vice President shall
present a slate of candidates for the teams in that league. The Board shall approve or
not approve each candidate.
3) Managers with seniority and in good standing with the Board will have the opportunity
to return as manager in subsequent seasons.
4) If a coordinators slate of manager candidates includes any person with a current written
complaint on file with the association, that manager shall be invited to appear before
the Board to answer all allegations made against him. The manager shall be advised of
all allegations before appearance at the Board.
SECTION II - COACHES
1) The team managers, when duly approved, shall have the prerogative and responsibility
to select their team coaches, unless the Board of Directors approves a motion to
prohibit that coach from coaching.
SECTION III - MANAGER/COACH SELECTION GUIDING PRINCIPLES
1) Managers/Coaches must be of the highest moral character.
2) Managers/Coaches must not use tobacco of any form, including chewing tobacco,
while within the playing area, including the dugout.
3) Managers/Coaches will not use alcoholic beverages or narcotics of any kind before or
during attendance at the league fields or when associating with their team.
4) Managers/Coaches will refrain from the use of any profane or abusing language and
shall instruct their teams (and associated spectators) that they may shout
encouragement to members of their own team, but shall not engage in verbal or
physical harassment of the opposing teams players, managers, or coaches
5) Managers/Coaches may appoint their own coaches, subject to the same guiding
principles set forth above and coaches shall agree to be bound by them.
6) The Board of Directors shall approve all managers and any coaches.
7) Any manager or coach found to be in violation of the manager's/coach's responsibilities
as interpreted by this Board is subject to dismissal.
SECTION IV - LEAGUE/TEAM SELECTION PROCESS
1) Seniority shall be the guiding principle for league selection.
2) Seniority shall be determined by most seasons managed by a manager. A season is
meant to mean the total number of seasons as Manager at Kennworth Park (Spring
and Fall).
3) Managers with the most seniority shall be allowed to choose the league in which they
manage. In cases where Seniority creates a tie, the Board will select the manager
based on previous experience taking into consideration assistant coach roles.
4) Drafting order for teams within a league will determined by a blind draw.
5) The in-park draft rules will apply to team selection for recreational “C” level play.
ARTICLE X POST-SEASON PLAY
SECTION I - ALL-STARS
1) It is the intent of the Kennworth Park Girls Softball Association to field competitive
teams in postseason play to represent the park and Cobb County.
2) Kennworth Park Girls Softball will support In-Park All Star teams. The Board shall
decide the number of In-Park teams annually.
3) Kennworth Park Girls Softball will support select teams All-Star teams for post season
play for each league. The Board will decide the number of select teams per league and
select All-Star team managers annually.
4) Any funds for expenses other than entry fees will be approved by the Board of
Directors.
5) Specific tournament rules, guidelines and team selection procedures will be published
annually as an addendum to the playing rules.
ARTICLE XI- SELECT TEAMS
SECTION I - SELECT TEAMS
1) It is the intent of the Kennworth Park Girls Softball Association to field competitive
select teams in regular and post-season play to represent Kennworth Park and Cobb
County.
2) Kennworth Park Girls Softball will support regular and post-season select teams. The
Board shall decide the number of select teams annually.
3) Specific rules, guidelines and team selection procedures will be published annually and
approved by the Board of Directors.
ARTICLE XII - AWARDS
SECTION I - WINNING TEAMS
1) Awards shall be awarded to first place and other teams, at the discretion of the Board
for regular season teams for each division of each league.
2) Awards will be awarded to first and other teams, at the discretion of the Board for the
in-park tournament.
ARTICLE XIII BACKGROUND INVESTIGATION
SECTION I - PURPOSE AND PROCEDURE
1) In furtherance of the stated objectives of Kennworth Park Girls Softball and to ensure
the safety and well being of all players and members, a background investigation of all
volunteers including Board members, managers, coaches and umpires shall be
conducted.
2) The Board of Directors shall provide for and approve a policy and procedure to be
followed when conducting the background investigations.
3) All volunteers shall provide the Board of Directors with an appropriate authorization for
the background investigation. All volunteers shall successfully pass a background
investigation.
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